Our very own company organisation app

A web application developed during the COVID-19 pandemic in order to make up for the lack of face-to-face interaction and to better organize our remote work. Convenient, personalized, and simple in design, the app contains all the relevant information and files, allowing us to quickly wrap our head around the upcoming day.

3
Weeks of quarantine
7
Team members
3
Frameworks
3
Weeks of quarantine
7
Team members
3
Frameworks
Internal

A web application developed during the COVID-19 pandemic in order to make up for the lack of face-to-face interaction and to better organize our remote work. Convenient, personalized, and simple in design, the app contains all the relevant information and files, allowing us to quickly wrap our head around the upcoming day.

Customer Overview

Company:
Location:
Industry:

Software Development

Project overview

Type:
Internal application
Services:

Design

UI/UX

Back-end Development

CMS





During the coronavirus pandemic, similarly to many IT businesses, we decided to change the mode of our operations into 100% remote in order to help cope with the virus and to protect our families. Even though we’re quite accustomed to remote work as we cooperate with customers from all over the world on a daily basis, not being able to talk to anyone from the team face-to-face was something new to us. We decided to help ourselves and created a simple app to improve communication.


Because we have developed the application for ourselves, pretty much everyone in the company was somewhat involved. We have completed the MVP in just 3 weeks as we had three frontend and three backend developers as well as one graphic designer. The product was overseen and then made pixel perfect by Szymon, our head of technology.

Challenge

While working completely remotely we quickly noticed some minor obstacles in our daily errands, revolving mostly around communication and upcoming responsibilities. After doing a quick survey among our team, we have noticed a few recurring problems. Not being able to talk face-to-face with each other restrained the flow of information, and some matters, usually talked through while casually bumping into each other in the office, were now neglected.


We needed a system where all the information and processes could be stored in one place, available at hand so that we could swiftly prepare for the upcoming day. We integrated the files from their ERP system and database while also allowing access to google drive and dropbox for additional functionality. When designing the GUI we tried appealing to the minimalistic, aesthetic black and white theme of the company keeping it simple and intuitive.

Key goals

Prepare our employees for the upcoming day
Improve on remote communication
Allow to communicate on the file status with the rest of the team
Make remote work more efficient

Solution

We have designed a simple yet effective company organisation app containing an overview of all the relevant files, tasks, mentiones and more. Thanks to separate user functionality, each employee can personalize his views and subjects of concern. We have also created a small database, allowing to find and share most frequently used files with ease.


Besides the user personalized space, there’s the project space, where each related task or file is attached to different associated, usually multiple people. To make up for the loss of daily information passed over the morning coffee, there’s the knowlege space where everyone can post any interesting articles or posts.

Key Functionalities

Knowledge space
Integrated third party notifications
User functionality
File organisation module
Project progress overview
UI 1
UI 2
UI 3
UI 4

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Technologies Used

We needed frameworks that are UI-specific, easy to test, and have a large ecosystem of addons fit to our needs. React and Redux were perfect for our very own application.

Frontend

React
Redux

Backend

NodeJs

UI & Prototyping

Figma
Illustrator

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